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The CCC Hybrid Workshop on Best Practices for Hybrid Workshops


October 14-15, 2021

Multiple Sites
1828 L Street, NW Suite 800



Event Contact

Ann Schwartz
aschwartz@cra.org


Event Type

2021 Events, 2021 Visioning Activities


Event Category

CCC

Overview

The 2020 pandemic has catalyzed the transition to remote work but even prior to the pandemic, supported by new technologies (faster Internet connections, powerful end-user computing and communication devices, cloud applications, etc.), there has been a slow and steady move to a distributed and remote workforce. Increasingly, in many sectors people can literally work from anywhere thanks to the advances in computing and communications.  Some of the scenarios that have become very familiar to many in the last decade include:

  • Catching up on work in the evening from home
  • Watching an oversubscribed lecture on-line
  • Participating in a meeting remotely
  • Developing code in a large software project with a distributed team

Even with the technological advances and adoption of remote work, there are some serious challenges that remain. In particular, hybrid environments in which there are clusters of participants who are co-located physically while others are distributed across the world, are far from perfect. Hybrid environments present both technological and social challenges, including inequity issues across a number of dimensions. We believe our future is hybrid.  Towards that end, we would like to plan a Computing Community Consortium (CCC) visioning activity on the technical, social and equity challenges that hybrid environments present. And what better way to experience and experiment than run the visioning in a hybrid environment? This is what we mean by “Meta Hybrid Visioning.”

Agenda

October 14, 2021 (Thursday)

Welcome / Participant 1-slide Introductions
Demos
  • Midspace
  • OhmniLabs
Adjourn

October 15, 2021 (Friday)

Welcome
Themes 1 and 2: Sustainability and Social Factors
  • Cristina Lopes, Midspace/UCIrvine
  • Brent Hecht, Microsoft Research
  • Hamid Ekbia, Indiana University
  • Lana Yarosh, University of Minnesota

Breakout Group Discussions

Group Reports
Break (meal time, personal time)
Themes 3 and 4: Technology and Accessibility
  • Richard Ladner, University of Washington
  • Shari Trewin, IBM
  • Victoria Interrante, University of Minnesota
  • Cliff Lampe,University of Michigan

Breakout Group Discussions

Group Reports
Break (meal time, personal time)
Closing Discussions: Bringing it together and next steps
Workshop Ends
Participants
First Name Last Name Affiliation
Sujata Banerjee VMware Research
Jonathan Bell Northeastern University + Midspace
Elisa Bertino Purdue University
Liz Bradley University of Colorado
Fahad Dogar Tufts University
Khari Douglas CRA
Ann Drobnis CRA/CCC
Hamid Ekbia Indiana University
Maria Gini University of Minnesota
William Gropp University of Illinois at Urbana-Champaign
Peter Harsha CRA
Brent Hecht Microsoft and Northwestern University
Michael Hicks University of Maryland
Mo Houtti GroupLens Research, University of Minnesota
Maddy Hunter CRA/CCC
Victoria Interrante University of Minnesota
Lucy Jiang University of Washington
Richard Ladner University of Washington, AccessComputing
Brian LaMacchia Microsoft Research
Cliff Lampe University of Michigan
Daniel Lopresti Lehigh University
Kevin McCurley IACR
Benjamin Pierce Midspace and University of Pennsylvania
Anirudh Ravi OhmniLabs
Katie Siek Indiana University
Tra Vu OhmniLabs
Helen Wright CRA/CCC
Holly Yanco UMass Lowell
Lana Yarosh University of Minnesota
Moyan Zhou University of Minnesota, Twin Cities
Organizers

Sujata Banerjee
VMware

 

 

Maria Gini
University of Minnesota

 

 

Dan Lopresti Headshot

Daniel P. Lopresti
Lehigh University

 

 

HoHolly Yanco headshotlly Yanco
University of Massachusetts Lowell

Logistics

This is a unique visioning workshop that will include virtual participants and participants at various “hubs” across the country.


CRA will reimburse reasonable travel expenses incurred by attendees at select CRA-sponsored events. All reimbursement requests will be processed by CRA Reimbursements (reimburse@cra.org), Nicole and Jill.

CRA’s Uniform Travel Policy details allowable travel and event expenses. Please review the policy prior to making any travel arrangements. Additional event-specific guidelines may be provided during event registration. Generally, expenses are reimbursed based on actual costs within reasonable amounts. CRA may request copies of all receipts to verify expenses. Deviations from the travel policy must be pre-approved by Reimbursements, as well as the Program Associate coordinating the event. Failure to follow the travel policy may result in a reduced or denied reimbursement.

International Attendees:
If you are traveling from outside of the United States, you MUST seek approval from Reimbursement and the Program Associate prior to purchasing airline flights. Reimbursement rules for international travel are strict. Proof of CRA pre-approval is required at time of reimbursement. Failure to provide proof of travel pre-approval could result in a reduced or denied reimbursement.

CRA will reimburse non-refundable economy class fare and first checked bag. CRA follows the Fly America Act and all air travel is required to be through a “U.S. flag” air carrier service. You can find a complete list of certified U.S. flag air carriers here.

Please follow this link to the reimbursement and direct deposit/wire transfer form. Our direct deposit form is encrypted, and your information is only viewable by Reimbursements.

If you have questions regarding event travel or the reimbursement process, please reach out to Reimbursements at reimburse@cra.org. We are happy to be of assistance.

Resources

General Articles and Blogs

  • 13 Rules for Successful Hybrid Meetings: Lessons from 100 Articles
  • Distance matters
  • New Microsoft Study of 60,000 Employees: Remote Work Threatens Long-Term Innovation
  • My hybrid conference wishlist
  • Ideas on mute? Study: Remote meetings dampen brainstorming
  • Virtual communication curbs creative idea generation

Accessibility

  • SIGACCESS Guide to Accessible Virtual Conferences
  • SIGACCESS Guide to Accessible Conferences
  • Behind the scenes of axe-con: building a large, accessible 
  • Accessibility and Universal Design of Online Meetings
  • Accessibility in Third-Party Products and Services

Technology

  • Attending Conferences via Robots

Sustainability

  • Please let us know if you have recommendations
CRA - Uniting Industry, Academia and Government to Advance Computing Research and Change the World.
CCC - Catalyzing the computing research community and enabling the pursuit of innovative, high-impact research.
Increasing the Success and Participation of Underrepresented Groups in Computing Research.
CRA-E - Addressing society’s need for a continuous supply of talented and well-educated computing researchers.
CERP - Promoting diversity in computing through evaluation and research.
Increasing interaction between industry partners and other organizations involved in computing research for the benefit of all.
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