The CCC Hybrid Workshop on Best Practices for Hybrid Workshops

Workshop Report

October 14-15, 2021

Multiple Sites
1828 L Street, NW Suite 800

Overview

The 2020 pandemic has catalyzed the transition to remote work but even prior to the pandemic, supported by new technologies (faster Internet connections, powerful end-user computing and communication devices, cloud applications, etc.), there has been a slow and steady move to a distributed and remote workforce. Increasingly, in many sectors people can literally work from anywhere thanks to the advances in computing and communications. Some of the scenarios that have become very familiar to many in the last decade include:

Catching up on work in the evening from home
Watching an oversubscribed lecture on-line
Participating in a meeting remotely
Developing code in a large software project with a distributed team

Even with the technological advances and adoption of remote work, there are some serious challenges that remain. In particular, hybrid environments in which there are clusters of participants who are co-located physically while others are distributed across the world, are far from perfect. Hybrid environments present both technological and social challenges, including inequity issues across a number of dimensions. We believe our future is hybrid. Towards that end, we would like to plan a Computing Community Consortium (CCC) visioning activity on the technical, social and equity challenges that hybrid environments present. And what better way to experience and experiment than run the visioning in a hybrid environment? This is what we mean by “Meta Hybrid Visioning.”

Agenda

October 14, 2021 (Thursday)

	Welcome / Participant 1-slide Introductions
	Demos Midspace OhmniLabs
	Adjourn

October 15, 2021 (Friday)

	Welcome
	Themes 1 and 2: Sustainability and Social Factors Cristina Lopes, Midspace/UCIrvine Brent Hecht, Microsoft Research Hamid Ekbia, Indiana University Lana Yarosh, University of Minnesota Breakout Group Discussions
	Group Reports
	Break (meal time, personal time)
	Themes 3 and 4: Technology and Accessibility Richard Ladner, University of Washington Shari Trewin, IBM Victoria Interrante, University of Minnesota Cliff Lampe,University of Michigan Breakout Group Discussions
	Group Reports
	Break (meal time, personal time)
	Closing Discussions: Bringing it together and next steps
	Workshop Ends

Participants

First Name	Last Name	Affiliation
Sujata	Banerjee	VMware Research
Jonathan	Bell	Northeastern University + Midspace
Elisa	Bertino	Purdue University
Liz	Bradley	University of Colorado
Fahad	Dogar	Tufts University
Khari	Douglas	CRA
Ann	Drobnis	CRA/CCC
Hamid	Ekbia	Indiana University
Maria	Gini	University of Minnesota
William	Gropp	University of Illinois at Urbana-Champaign
Peter	Harsha	CRA
Brent	Hecht	Microsoft and Northwestern University
Michael	Hicks	University of Maryland
Mo	Houtti	GroupLens Research, University of Minnesota
Maddy	Hunter	CRA/CCC
Victoria	Interrante	University of Minnesota
Lucy	Jiang	University of Washington
Richard	Ladner	University of Washington, AccessComputing
Brian	LaMacchia	Microsoft Research
Cliff	Lampe	University of Michigan
Daniel	Lopresti	Lehigh University
Kevin	McCurley	IACR
Benjamin	Pierce	Midspace and University of Pennsylvania
Anirudh	Ravi	OhmniLabs
Katie	Siek	Indiana University
Tra	Vu	OhmniLabs
Helen	Wright	CRA/CCC
Holly	Yanco	UMass Lowell
Lana	Yarosh	University of Minnesota
Moyan	Zhou	University of Minnesota, Twin Cities

Organizers

Sujata Banerjee
VMware

Maria Gini
University of Minnesota

Daniel P. Lopresti
Lehigh University

Holly Yanco
University of Massachusetts Lowell

Logistics

This is a unique visioning workshop that will include virtual participants and participants at various “hubs” across the country.

CRA will reimburse reasonable travel expenses incurred by attendees at select CRA-sponsored events. All reimbursement requests will be processed by CRA Reimbursements (reimburse@cra.org), Nicole and Jill.

CRA’s Uniform Travel Policy details allowable travel and event expenses. Please review the policy prior to making any travel arrangements. Additional event-specific guidelines may be provided during event registration. Generally, expenses are reimbursed based on actual costs within reasonable amounts. CRA may request copies of all receipts to verify expenses. Deviations from the travel policy must be pre-approved by Reimbursements, as well as the Program Associate coordinating the event. Failure to follow the travel policy may result in a reduced or denied reimbursement.

International Attendees:
If you are traveling from outside of the United States, you MUST seek approval from Reimbursement and the Program Associate prior to purchasing airline flights. Reimbursement rules for international travel are strict. Proof of CRA pre-approval is required at time of reimbursement. Failure to provide proof of travel pre-approval could result in a reduced or denied reimbursement.

CRA will reimburse non-refundable economy class fare and first checked bag. CRA follows the Fly America Act and all air travel is required to be through a “U.S. flag” air carrier service. You can find a complete list of certified U.S. flag air carriers here.

Please follow this link to the reimbursement and direct deposit/wire transfer form. Our direct deposit form is encrypted, and your information is only viewable by Reimbursements.

If you have questions regarding event travel or the reimbursement process, please reach out to Reimbursements at reimburse@cra.org. We are happy to be of assistance.

Resources

General Articles and Blogs

Accessibility