2019 URMD Grad Cohort
At the CRA URMD Grad Cohort Workshop, participants will spend two days interacting with senior computing researchers and professionals, who will share pertinent information on graduate school survival skills, as well as more personal information and insights about their experiences. The workshop includes a mix of formal presentations and informal discussions and social events.
We are currently accepting sponsorship for the URMD Grad Cohort Workshop. We welcome sponsorship at any level and would be happy to provide recognition in all printed and web materials.
The 2019 CRA Grad Cohort for URMD Workshop will be held at the Hilton Waikoloa Village in Waikoloa, HI on March 21-23, 2019.
Thursday, March 21 (optional activities)
1:00 – 8:00 PM – Early Registration
6:00 – 8:00 PM– Welcome reception for attendees, speakers, and sponsors
Friday, March 22
7:00 AM – Workshop officially begins with breakfast and registration
Saturday, March 23
4:00 PM – Workshop concludes
Registration: In order to process your registration, you will be required to submit a $100 registration deposit fee. This fee is reimbursable after you have attended and successfully completed the workshop.
If you need to cancel for any reason, you must do so by February 15, 2019, in order to receive a refund of your registration deposit.
Travel and Reimbursement: Your reasonable travel expenses will be reimbursed by CRA through funds generously provided by our sponsors. We ask that you purchase your airfare before January 31, 2019, in order to economize as much as possible.
You will receive instructions on how to complete your travel reimbursement form after the workshop – keep the following details in mind:
- Keep all receipts; they are required for reimbursement.
- The reimbursement form must be submitted by April 2, 2019.
- You will not be reimbursed for your trip expenses until you have completed the evaluation survey sent after the event.
- If you are ‘local’, you may consider using train or bus services.
- Rental cars are not a reimbursable travel arrangement.
- Please allow 4-6 weeks to receive your check via US mail.
- For questions regarding travel arrangements contact us.
Airports and Ground Transportation: The main airports servicing this region are Keahole-Kona International Airport (KOA).
Reimbursable Ground Transportation options:
- CRA has arranged for a discounted rate with SpeediShuttle. This is a shared-ride airport transportation in Mercedes shuttles at a rate of $30.90 one-way, and $58.71 round trip (10% discount on the return when booked together) between KOA Airport and Hilton Waikoloa Village.
- Guests with prearranged arrival reservations are met in the baggage claim area, then directed to their waiting shuttle. You can book HERE.
Hotel (Hilton Waikoloa Village): Participants will be paired up to share a room. We do not consider roommate requests of any kind. We will make the hotel reservations and pay for your room expenses directly.
Upon arrival, you will need to provide a credit card or debit card to the hotel for any incidental charges you incur such as room service, etc. Standard internet access will be provided free of charge in all guest rooms.
Poster Session: There will be a Poster Session on Friday afternoon for participants to talk about their research. All invited participants are welcome to present a poster, and we encourage second and third-year students to take advantage of this opportunity to receive feedback on their research plans from fellow participants as well as from researchers from the sponsoring labs and nearby universities.
Those interested in being part of the poster session must provide a title and short abstract before February 15, 2019, by going to the link provided in your registration confirmation email.
- Your poster size should be no larger than 36″ x 48″ (Horizontal/Vertical Orientation).
- We will provide a poster stand, you will be sharing this poster stand with one other participant.
- Printing – You can print your poster through Makesigns, and receive a 10% discount using the following code: CRAURMD19. We encourage you to print a fabric poster, as it is much easier to travel with.
You can find additional Poster Guidelines HERE.
We look forward to seeing you in Hawaii!
Master’s and Ph.D. computer science and engineering students who are attending an institution in the U.S. or its territories, or an institution in Canada.
Applicants from underrepresented groups in computing will be given priority (Alaska Native, Black/African American, Hispanic, Native American, Native Hawaiian and other Pacific Islander, and/or Persons with Disabilities).
Applications are open October 1 – November 15.