Are you an underrepresented minority graduate student and/or a graduate student with a disability studying computing and interested in interacting with successful individuals in your field who can give you advice on topics such as how to find and develop your research topic, how to prepare for your career after graduate school, and how to balance work and life?
At the CRA URMD Grad Cohort Workshop, you will spend two days interacting with senior computing researchers and professionals, who will share pertinent information on graduate school survival skills, as well as more personal information and insights about their experiences. The workshop will include a mix of formal presentations and informal discussions and social events. By attending URMD Grad Cohort you will be able to build mentoring relationships and develop peer networks that will form the basis for ongoing activities during your graduate career and beyond.
The inaugural CRA URMD Grad Cohort Workshop took place March 16-17, 2018 with the generous support of sponsors from industry, the National Science Foundation, the Computing Research Association, the Association for Computing Machinery, and AccessComputing. The CRA URMD Grad Cohort Workshop aims to increase the ranks of senior underrepresented minorities and persons with disabilities in computing research by building and mentoring nationwide communities through their graduate studies.
This program is modeled on the CRA-W Grad Cohort Workshop for Women:
This program is based upon work supported by the National Science Foundation under Grant Number (1246649). Any opinions, findings, and conclusions or recommendations expressed do not necessarily reflect the views of the National Science Foundation.
Masters and PhD computer science and engineering students who are attending an institution in the U.S. or its territories, or an institution in Canada.
Applicants from underrepresented groups in computing will be given priority (Alaska Native, Black/African American, Hispanic, Native American, Native Hawaiian and other Pacific Islander, and/or Persons with Disabilities).
Applications for the 2019 Workshop will open in early October.
Reasonable travel expenses will be reimbursed by CRA through funds generously provided by our URMD Grad Cohort sponsors.
Contact us about URMD Grad Cohort program inquiries.
When are applications due?
URMD Grad Cohort Workshop applications will open in early October and close November 15th.
What information is needed in the application?
Information about your current graduate student status and institution is required. We also request information about your demographics.
How are the participants selected?
Participant selections aim to include students that collectively represent a diverse set of computing-related research areas and institutions. Additionally, applicants who have never attended a Grad Cohort Workshop are given priority over students who have attended before.
When will I learn the status of my application?
Invitations to URMD Grad Cohort are distributed in waves throughout November and early December of the previous year of the workshop. We thank you for your patience as we work though the process of extending invitations. Please do not ask the status of your application before early January of the year of the workshop and please check your spam folder before sending an email.
What do I need to do in order to get reimbursed for my flight/travel expenses?
Please save all your receipts, as you will need to submit those with your reimbursement request after the workshop.
What is the URMD Grad Cohort Code of Conduct?
The URMD Grad Cohort Code of Conduct is a policy that attendees agree to when accepting their URMD Grad Cohort Invitation. The Code of Conduct policy is an agreement between participants and CRA that certain values and behaviors will be upheld throughout the conference. Click here to view the Code of Conduct.
How do I get a full reimbursement on my flight?
CRA fully reimburses the cost of reasonable airfare after the workshop. Please save all your receipts, as you will need those when submitting your reimbursement request after the workshop.
I will be traveling from a location other than my institution to attend URMD Grad Cohort, how much of my travel costs will be reimbursed?
What is meant by “Your reasonable travel expenses will be reimbursed”?
Everyone’s circumstances are different. Typically airfare ranges from $200-$500 round-trip. If your airfare is over that, please contact Erik Russell with details for approval.
How many hotel nights will CRA reserve for URMD Grad Cohort attendees?
Generally, participants will receive accommodations for 2 nights (i.e., Thursday and Friday night). While we anticipate most West Coast participants will be able to travel home on Saturday evening, we understand that East Coast participants may require an extra night at the hotel. If you are unable to arrive home at a reasonable hour and would like to be considered for an extra night please email Erik Russell.
CRA will reserve and directly pay for rooms for URMD Grad Cohort attendees based on the travel dates you will submit via the registration link provided with your invitation. The check in time at the hotel is 4:00 pm and check out time is 12:00 pm.
Can I share my hotel room with a non-participant (e.g., spouse or friend) if I cover half of the cost of the room?
Rooms at the workshop hotel for participants are tight, so we do not allow participants to pay for the other half of the room for a non-participant. In addition, participants will be very busy during the whole workshop and should be networking with the other participants. Please do not invite any non-participant to stay with you during the workshop. If you have extenuating circumstances, please contact Erik Russell.
Can I extend my stay past the provided hotel nights? Can I still get reimbursed for my flight?
It is fine if you decide to extend your visit at the workshop location as long as you cover any of the additional expenses yourself. If you decide to extend your stay, you will need to book a separate reservation at a hotel for the nights that are not covered by the URMD Grad Cohort Workshop. If the extension increases your airfare, you will not be reimbursed for the additional amount. When you submit your expenses, please include a comparable quote showing what the fare would have been if you had not extended your stay, as well as your actual airfare receipt. If you have extenuating circumstances, please contact Erik Russell.
Will disability related accommodations be available at the workshop and how can they be requested?
Yes, CRA will accommodate disability related requests. Please email URMDGCInfo
Will the required post-event survey be accessible to Grad Cohort participants who use assistive technology?
Yes, the survey will be accessible fore individuals using assistive technology. If you encounter any issues completing the survey, you can email firstname.lastname@example.org.
Is there a way to connect with other URMD Grad Cohort attendees?
The best way to connect with other participants is to follow @CRAtweets.
Can I use flight-booking websites (i.e. Kayak) to make my travel arrangements?
It is acceptable to utilize Kayak or other similar websites to book your airfare. Please save all receipts, as you will need those when you submit your reimbursement request after the workshop.
Does URMD Grad Cohort provide child daycare?
The CRA URMD Grad Cohort Workshop does not have the resources to provide child daycare. We encourage you to contact the hotel directly about nearby daycare options.
If I missed the deadline for the URMD Grad Cohort application this year, is there any other way I can attend this year?
Unfortunately you cannot, but the next URMD Grad Cohort is not too far away. Applications will become available in August for the next URMD Grad Cohort. To stay up to date with CRA and Grad Cohort News, follow us on Twitter @CRATweets.
What should I do if I am an international student and need documentation for my visa and traveling to the United States?
Please send an email to Erik Russell explaining your exact situation and what type of documentation you will need for the embassy. We are more than happy to write an official letter of invitation for you.
What size does my poster need to be for the Poster Session at URMD Grad Cohort ?
Your poster size should be no larger than 36″ x 48″(horizontal or vertical orientation). We highly recommend printing your poster using a fabric poster. We will provide a poster stand, you will be sharing this poster stand with one other participant. You will need to print and bring your poster to the workshop. All poster printing is reimbursable, save all receipts.
Do you have any guidelines for creating a poster?
Yes, we do have guidelines for creating your poster:
- Your poster size should be no larger than 36″ x 48″ (You may choose to print the poster vertically or horizontally, but the size can not be larger than 36″ x 48″).
- We recommend printing your poster using a fabric poster.
- A poster stand will be provided, you will be sharing this poster stand with one other participant.
- You can find more guidelines by going to Poster Guidelines (Note: The following guide is a suggestion, you should feel free to modify).
- Poster printing is reimbursable.
What should I do if I arrive really late (after midnight) to the hotel?
Please contact the hotel directly and let them know you will be late. Hotel rooms are moved back into their inventory if you have not checked in by 12:01 AM.
Is my $50 registration fee reimbursable?
The registration fee is reimbursable only after you attend and successfully complete the URMD Grad Cohort workshop.
We are currently accepting sponsorship for the 2019 URMD Grad Cohort Workshop. We welcome sponsorship at any level and would be happy to provide recognition in all printed and web materials.
- Nancy Amato, Texas A&M University
- Jeff Forbes, Duke University
- Daniel Jimenez, Texas A&M University
- Jason Mars, University of Michigan
- Armando Solar-Lezama, MIT
- Theo Benson, Duke University
- Julia Hirschberg, Columbia University
- Russ Joseph, Northwestern University
- James Mickens, Harvard University
- Lydia Tapia, University of New Mexico
- Dilma Da Silva, Texas A&M University
- Chad Jenkins, University of Michigan
- Richard Ladner, University of Washington
- Melanie Moses, University of New Mexico
- Valerie Taylor, Argonne National Laboratory
We are currently accepting sponsorship for the URMD Grad Cohort Workshop. We welcome sponsorship at any level and would be happy to provide recognition in all printed and web materials.