Are you a graduate student in computing-related studies, interested in interacting with successful women in your field who can give you advice on topics such as how to find and develop your research topic, how to prepare for your career after graduate school, and how to balance work and life?
If so, please join us at the next CRA-W Grad Cohort Workshop!
At the Grad Cohort workshop, you will spend two days interacting with about 20 senior female computing-related researchers and professionals, who will share pertinent information on graduate school survival skills, as well as more personal information and insights about their experiences. The workshop will include a mix of formal presentations and informal discussions and social events. By attending Grad Cohort you will be able to build mentoring relationships and develop peer networks that will form the basis for ongoing activities during your graduate career and beyond.
The CRA-W Grad Cohort workshop, initiated in 2004, is generously funded by sponsors from industry, academia, the National Science Foundation, and the computing community. Grad Cohort aims to increase the ranks of senior women in computing-related studies and research by building and mentoring nationwide communities of women through their graduate studies.
This is an NSF funded program. This material is based upon work supported by the National Science Foundation under Grant Number (1246649).
Women students in their first, second or third year of graduate school in computer science and engineering or a closely related field, who are attending an institution in the U.S. or its territories, or an institution in Canada. Students that have not previously attended a Grad Cohort Workshop will be given priority.
Reasonable travel expenses will be reimbursed by CRA-W through funds generously provided by our Grad Cohort sponsors.
Send any inquiries or questions about the Grad Cohort program to firstname.lastname@example.org.
What information is needed in the application?
Information about your current graduate student status and institution is required. We also request information about your demographics.
How are the participants selected?
Participant selections aim to include students that collectively represent a diverse set of computing-related research areas and institutions. Additionally, applicants who have never attended a Grad Cohort Workshop are given priority over students who have attended before. We try to include PhD and MS students in the first, second, and third year of their graduate studies.
When will I learn the status of my application?
Invitations to Grad Cohort are distributed in waves throughout January and early February of the year of the workshop. We thank you for your patience as we work though the process of extending invitations. Please do not ask the status of your application before late February of the year of the workshop and please check your spam folder before sending email.
What do I need to do in order to get reimbursed for my flight/travel expenses?
Please save all your receipts, as you will need to submit those with your reimbursement request after the workshop.
How do I get a full reimbursement on my fight?
CRA fully reimburses the cost of reasonable airfare after the workshop. Please save all your receipts, as you will need those when submitting your reimbursement request after the workshop.
I will be traveling from a location other than my institution to attend Grad Cohort, how much of my travel costs will be reimbursed?
What is meant by “Your reasonable travel expenses will be reimbursed”?
Everyone’s circumstances are different. Typically airfare is $400-$600 round-trip. If your airfare is over that, please contact Melissa Borts with details for approval.
How many hotel nights will CRA reserve for Grad Cohort attendees?
CRA will reserve and directly pay for rooms for Grad Cohort attendees based on the dates you will submit via the travel dates link provided with your invitation. Attendees will be randomly paired up with another participant. When the workshop is on the west coast, east coast participants will receive 3 nights of accommodations (i.e., Thursday, Friday, and Saturday nights). Otherwise, participants will receive accommodations for 2 nights (i.e., Thursday and Friday nights). If you have extenuating circumstances, please contact Melissa Borts.
Can I share my hotel room with a non-participant (e.g., husband or friend) if I cover half of the cost of the room?
Rooms at the workshop hotel for participants are tight, so we do not allow participants to pay for the other half of the room for a non-participant. In addition, participants will be very busy during the whole workshop and should be networking with the other participants instead of being distracted.
Can I extend my stay past the provided hotel nights? Can I still get reimbursed for my flight?
It is fine if you decide to extend your visit at the workshop location as long as you cover any of the additional expenses yourself. If you decide to extend your stay, you will need to book a separate reservation at a hotel for the nights that are not covered by the Grad Cohort Workshop. If the extension increases your airfare, you will not be reimbursed for the additional amount. When you submit your expenses, please include a comparable quote showing what the fare would have been if you had not extended your stay, as well as your actual airfare receipt. If you have extenuating circumstances, please contact Melissa Borts.
Can I use flight-booking websites (i.e. Kayak) to make my travel arrangements?
It is acceptable to utilize Kayak or other similar websites to book your airfare. Please save all receipts, as you will need those when you submit your reimbursement request after the workshop.
Does Grad Cohort provide child daycare?
The CRA-Women Graduate Cohort Workshop does not have the resources to provide child daycare.
If I missed the deadline for the Grad Cohort application this year, is there any other way I can attend this year?
What should I do if I am an international student and need documentation for my visa and traveling to the United States?
Please send an email to Melissa Borts explaining your exact situation and what type of documentation you will need for the embassy. We are more than happy to write an official letter or invitation for you.
What size does my poster need to be for the Poster Session at Grad Cohort?
Your poster size should be no larger than 36″ x 48″(horizontal or vertical orientation). You might want to consider printing your poster using a fabric poster. We will provide a poster stand, you will be sharing this poster stand with one other participant. You will need to print and bring your poster to the workshop. All poster printing is reimbursable, save all receipts.
Do you have any guidelines for creating a poster?
Yes, we do have guidelines for creating your poster:
- Your poster size should be no larger than 36″ x 48″ (You may choose to print the poster vertically or horizontally, but the size can not be larger than 36″ x 48″).
- You might want to consider printing your poster using a fabric poster.
- A poster stand will be provided, you will be sharing this poster stand with one other participant.
- You can find more guidelines by going to Poster Guidelines (Note: The following guide is a suggestion, you should feel free to modify).
- Poster printing is reimbursable.
- Presentation and Other Verbal Communication Skills
- Preparing Your Thesis Proposal and Becoming a Ph.D. Candidate
- Master’s vs. Ph.D.: Which one to choose? How far to go?
- Publishing Your Research
- Finding and Developing an Effective Working Relationship with your Advisor
- Balancing Graduate School and Personal Life
- Ph.D. Non-Academic Career Paths – Industrial Research & Development
- Financially Supporting Your Graduate Education
- Ph.D. Academic Career Paths and Job Search
- Building Self-Confidence
- Building Your Professional Persona
- Strategies for Human-Human Interaction
Grad Cohort 2016
Grad Cohort Video
We are currently accepting sponsorship for the 2017 CRA-W Grad Cohort Workshop. We welcome sponsorship at any level and would be happy to provide recognition in all printed and web materials.